Business Events: Managing Trade Shows

Trade shows are a way for people to come and see the latest offerings from their favorite companies. Managing trade shows and business events effectively results in revenues for both the hospitality venue and the exhibitors.
Know your attendees
When designing a trade show or business event, you must think about your attendees. There are the consumers who come to visit the venue, and there are the exhibitors that come to present and/or sell their products to a captive audience eager to buy.
Determine how long the trade show will run
You also need to determine how many days that the show will run, and which visitors will be eligible to attend for those days. Some trade shows are open to the public for all days. Other trade shows, like the New York Times Travel Shows, only allow travel trade partners (e.g., travel agents, tour operators, etc.) to attend on the first day, and then opens it up to everyone for the remaining days.
Booth rentals and revenues
The hospitality venue generates revenues via ticket sales from the visitors and booth rentals from the exhibitors. The venue space is parceled out into different areas and rented to the exhibitors, which then bring their magic to fill and transform the space to create an experience for the visitors.
The booth space is especially important. A visitor will generally spend more money at booths located in the center of the exhibition hall rather than a booth tucked away into a corner somewhere.
Each exhibitor and their staff need to think about how they can entice visitors to choose their booth over the others. One idea is to provide giveaways. There are also companies that cater to special lighting or special carpeting for trade shows specifically with the purpose of enticing visitors.